October 17, 2014 Be Sure to End the Evening on a High Note!
So much work goes into a fundraising event. You’ve crossed every “T” and dotted every “I” and you are ready! But hold on – there may be a process that can sabotage your event that you may not have thought of. Guests come to support your cause and have fun. If they have to stand in long registration lines when arriving and even longer checkout lines before they can leave, this is what the guests will remember from the event. Registration and check-out need to be as smooth as possible for your guests. Otherwise, they may not return next year.
With today’s modern technology, there are plenty of software options available to smooth this process out. By having software you can enter (or this may be automated via your website) information on everyone who purchased a ticket. Upon arrival the guests simply give their name to the registration clerk, they receive a bid number for the auction and ar program and off they go. Most auction software systems allow the guests to pre-swipe their credit card and they do not have to “checkout” at the end of the evening.
Who are these software companies? One we work with often is Greater Giving. They offer all types of services to assist nonprofits, beginning with their Event Software Suite, which allows you to track items and guests and generate bid forms. They also offer mobile bidding for your silent auction. There are other software programs available so be sure to check out which system would be the best fit for your organization.
Prevent long lines by investing in software to shorten wait times. This allows the last impression your guests have of your event to be a positive one.
Make every minute a revenue generating minute!
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