June 26, 2015 “If you just communicate, you can get by. But if you communicate skillfully, you can work miracles.” -Jim Rohn
Communication is key, folks.
Have you ever served on a fundraising committee and really didn’t know what was going on or what was expected of you? Have you ever been the chair of one of those committees and struggled to keep all of your committee team leaders up to date on the event planning status because everybody was too busy to check in as necessary? We’ve all experienced these situations at one time or another. The key is to have a system of communication in place when you start your project. Here are some ideas to help keep everyone informed.
Throw a kickoff party to start the planning process. During this meeting you can assign committee team leaders who will focus their efforts on a specific area to which they are assigned. Then come together with this group from time to time, either in person or via a conference call, so that everyone can share where they are in the planning process. Not only do these meetings serve as a means of communication, they also serve to “recharge” the group.
Prior to any meetings an email from the committee chair should go out to all committee team leaders asking for an update on the status of their assigned tasks and a list of specific questions need to have addressed during the meeting. Getting this feedback prior to a meeting allows for quicker meetings and keeps the conversation on point.
Utilize Facebook by creating a page specifically for committee work. Each group can post updates and questions for everyone to see. This allows for instant feedback. This method of communication can be a quick and easy way to keep everyone informed.
For the auction chair, communication is key when it comes to keeping everyone on track. Hold the committee team leaders accountable by setting deadlines and checking in with them often. Keeping everyone in the know will keep stress down and your volunteers happier.
Make every minute a revenue generating minute!
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